If you are like most of us in the purchasing function, you would like to have more time. There just does not seem to be enough hours in the day to get everything done that you would like. You can improve the situation by eliminating time wasters and using the gained hours to be more productive.

Don’t let long-winded salespeople talk on and on, repeating the same information over and over. Encourage them to get to the point and let them know when you have enough information. You can close the interview without being rude. Simply stand, extend your hand, and thank them for coming in. If you don’t want to tell them you are not interested at that time, tell them you will let them know your decision.

Establish a good filing system. Sort new messages and mail quickly into what must be handled immediately, what can be thrown away, and what needs to be looked at later. Try not to handle a piece of paper over and over. The goal is to only handle something once.

Meetings can be enormous time wasters. Routine meetings are the worst. Eventually, routine meetings usually develop into discussions that lead nowhere. It is best to have an agenda for meetings and stick to the agenda. Only those who are involved in the subjects to be discussed should attend, unless required to do so. When possible, meetings should be scheduled well in advance, notifying the attendees of the subjects on the agenda. This allows the attendees to plan their schedules and gather any data or information needed for the discussions.